Offices Scan with DpuScan
In Germany, the Employment Offices are
called "Bundesagentur für Arbeit". Right now, a model
trial has started with initially two Employment Offices in order
to take-over the former paper files by a so-called
"electronic file", right in time, in the first two
weeks of November 2004. During the next 18 months, about 15
millions of originals from old files will be scanned and will
become available to the staff for processing them on their PCs,
together with the actual new originals, all together as
There had been a public tender for:
- 5 batch scanners incl. maintenance
and on-site exchange service
- 5 licenses for scan software incl.
- 15 licenses for indexing, or quality
assurance software incl. maintenance
Janich & Klass
Computertechnik GmbH (J&K) from Wuppertal/Germany was awarded
for their software DpuScan Version 4.11 which they develop in
Wuppertal, together with 5 batch scanners SCAMAX 401cd from
InoTec GmbH, Wölfersheim/Germany.
As the image processing functions of
these scanners have also been developed by J&K for InoTec,
you can conclude that, in these Employment Offices, the entire
transformation of paper documents to electronic files will be
executed by technology from J&K, Wuppertal.
The German Employment Office
(Bundesagentur für Arbeit = BA) is a self-governed Federal
Corporation of Public Right.
It is organized in three stages:
- 1 head-quarters in Nürnberg (Top
- 10 regional directions (Medium
- 180 "Agencies for Labor"
with about 1,200 inferior branch offices and 15 special
offices with specific tasks. Among them are the BA
Service House in Nürnberg und the IT System House of the
The head-quarters in Nürnberg assures by
additional rules, central planning, control and checks that the
tasks in the entire Republic are fulfilled in a correct and
Arranged below the regional directions
and coordinated by them is a major number of "Agencies for
Labor". Their regions usually match borders of the federal
states, still considering economic correlations.
The Agencies are obliged to immediately
execute their tasks. In the agency regions that mostly comprise
several townships and counties, further offices exist that
operate steadily or at least for certain hours.
The BA-IT System House plans and realizes
exhaustive all infra-structural measures that are required to
process the information, and they operate the main computing
center of the BA.
The BA-Service House is responsable for
the execution of the model trial "electronic file".
Among the tasks of the BA are the payment
of unemployment benefit (Alg) and support of continuing
professional education (FbW). Full unemployment benefit is
granted only for a limited period; afterwards it changes to a
lower, so-called "Unemployed Aid" (Alhi) which is also
paid by the BA, and finally a special Childrens Allowance (KG).
All these benefits are processed in the
"Agencies for Labor". All allied forms mean paperwork
that until now was stored in paper files, individually for every
The BA wants to waive the former paper
file by a so-called "electronic file". The application
of this electronic file is now verified in form of a model trial
for the areas Alg, Alhi, FbW and KG, innitially in two Labor
Agencies, with scan technolgy from J&K. After the completion
of this model trial, the results and experiences will be
evaluated and then be used for the decision whether it shall be
introduced in the entire Federal Republic.
August 2004 saw the public tender for
this model trial. An detailed questionnaire defined the capacity
demands (for example a scan quantity of at least 10,000 sheets a
day, and scanning in color and bitonal at one time) for scanners
and software. A total of 50 different criteria had at least to be
fulfilled as mandatory, and more than 80 further wished criteria
were listed; everything was entered by a points system to value
the best price - / capacity relation.
The quotation from J&K with DpuScan
4.11 and SCAMAX 401cd had the best relation in price and
capacity, and in consequence J&K was queried, in October
2004, to send such a systems for trial. The installation was made
directly in the BA-Service House in Nürnberg. Together with the
IT specialists of the BA, the J&K specialists could realize
to complete the functionality as queried in the tender. In
parallel, the staff of the two labor agencies, where the trial
should take place, was already trained.
After the proper function could be proven
by the test installation, in October, the first week of November
2004 brought the final approval, connected with the delivery of
the remaining four scanners and software licenses, and their
installation in the foreseen labor agencies.
J&K is active in "electronic
data processing" since 1987. Constant research for improving
image processing technologies, related to quality optimization of
documents, is the theme of a specific, small but efficient
Since 1996, J&K has developed DpuScan
as their own software, optimized for high scan throughput, for
transforming paper documents to electronic documents, and has
constantly evoluted and maintained it. Thanks to intensive
contact of the software developers to the users, over the years a
capture software developed that not only meets the user demands,
but even surpasses it. International competition more and more
proves that the unexpensive price of DpuScan, and at the same
time its top performance, are more often recognized and can lead
to win also important projects.